Data Ownership Policy

1. Your Data Is Yours

You retain full ownership of the property data you upload or create in Private Land Stewards. This includes:

• Property profiles, names, locations, and descriptions.
• Management unit boundaries, maps, and spatial data.
• Habitat assessments and management records.
• Hunt logs, trapping activity, and observation records.
• Uploaded photos, KML boundary files, and documents.
• Food plot plans, herbicide records, and treatment logs.
• Seasonal plans and management goals.

2. How We Process Your Data

To provide the Service, Private Land Stewards processes your data for the following purposes:

• Recommendations — We analyze your habitat, species goals, and management history to generate recommendations.
• Reports — We compile your data into assessments, plans, and summaries for your use.
• Support — Staff may access your data to diagnose issues or answer questions.
• Debugging — During the beta period, your data may be reviewed to identify and fix errors in the recommendation system.
• Product improvement — Aggregated, de-identified patterns from the system may be used to improve recommendation quality.

3. We Do Not Sell Your Property Data

Private Land Stewards does not sell your private property data, management records, or personally identifiable information to third parties for marketing or commercial purposes. Your land data is not shared with agricultural companies, insurers, real estate platforms, or data brokers without your explicit consent.

4. Data Export

You may request an export of your data at any time. We will provide your data in a reasonable format within a reasonable timeframe. Contact us at: support@privatelandstewards.com

5. Data Deletion

You may request deletion of your account and associated property data. We will process deletion requests promptly, subject to:

• Retention requirements under applicable law.
• After an unpaid trial ends, owned properties and their contents are kept for 14 more days, then deleted unless you subscribe.
• After paid cancellation, owned properties and their contents are kept for 30 days after the paid period ends.
• An individually deleted property is recoverable for 30 days before permanent deletion.
• After cancellation for non-payment, owned properties and their contents are kept for 30 days.
• Legal consent records, which may be retained for compliance purposes even after account deletion.

6. Private Account Data

The following types of data are treated as private account data and are not visible to other users outside your account:

• Property boundaries and maps.
• Uploaded aerial imagery and photos.
• Hunt logs and harvest records.
• Trapping locations and records.
• Herbicide application records and treatment logs.
• Management plans and assessment scores.
• Financial or subscription information.

7. Aggregated and De-identified Data

We may use aggregated, de-identified, and anonymized data derived from the platform (e.g., regional habitat patterns, common plant types, management action frequency) for product improvement, research, and educational purposes. This data will not identify individual properties or users.

8. Collaborative Access

If you add collaborators to your account, they will have access to your property data according to the roles you assign. You are responsible for managing collaborator access appropriately.

9. Changes to This Policy

We may update this policy. Material changes will be communicated by updating the version and, where appropriate, requiring re-acceptance.